At Image District Face and Body (“we,” “our,” or “us”), we respect your privacy and are committed to protecting your personal information. This Privacy Policy describes how we collect, use, and share information about you when you visit our website or use our services. By accessing our website or using our services, you agree to the practices described in this Privacy Policy.

Last Updated: 10/2024

1. Information We Collect

Personal Information

We may collect personal information that you provide to us directly, including but not limited to:

• Name
• Contact information (such as email address, phone number, and mailing address)
• Payment information (such as credit card details for processing transactions)
• Medical and treatment history relevant to the services we offer

Health Information (PHI)

In the course of providing medical and aesthetic services, we may collect certain health information that is protected under the Health Insurance Portability and Accountability Act (HIPAA). This information may include, but is not limited to:

• Treatment history and records
• Health-related information you provide for assessment or treatment

Usage Data

We may automatically collect information about your interactions with our website, including:

• IP address
• Browser type and settings
• Device type and operating system
• Referring/exit pages
• Date and time of your visit
• Pages visited on our website

2. How We Use Your Information

We use the information we collect for purposes including:

• Providing, personalizing, and improving our services
• Processing payments and completing transactions
• Communicating with you about appointments, offers, and other updates
• Ensuring security and preventing fraud
• Complying with legal obligations

3. HIPAA Compliance

We are committed to protecting your Protected Health Information (PHI) in compliance with HIPAA. Under HIPAA, we are required to:

• Maintain the privacy of your PHI
• Provide you with this notice of our legal duties and privacy practices concerning your PHI
• Abide by the terms of our privacy policy We will only use or disclose your PHI as permitted under HIPAA, which may include for treatment, payment, and healthcare operations, or as otherwise authorized by you.

4. How We Share Your Information

We may share your information in the following ways:

• Service Providers: We may share your personal information and PHI with third-party service providers who assist us in providing and improving our services (such as payment processors, medical service providers, and electronic health record platforms).
• Legal Compliance: We may disclose your information if required by law or in response to legal processes, such as subpoenas, court orders, or requests from government authorities.
• Business Transfers: In the event of a merger, acquisition, or sale of our business assets, your information may be transferred as part of the transaction, with protections in place to safeguard your PHI.

5. Your Rights Regarding PHI

Under HIPAA, you have specific rights regarding your PHI:

• Access: You have the right to request access to your health records and receive copies.
• Amendment: You may request amendments to your PHI if you believe it is incorrect or incomplete.
• Restrictions: You have the right to request restrictions on certain uses and disclosures of your PHI.
• Confidential Communications: You may request that we communicate with you using specific methods or at specific locations.

To exercise these rights, please contact us at imagedistrictfaceandbody@gmail.com

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information and PHI. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy does not apply to those websites, and we are not responsible for their privacy practices. Please review the privacy policies of those third parties before providing any personal information.

8. Children’s Privacy

Our website and services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected information from a child without parental consent, we will delete it promptly.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be effective upon posting the revised policy on our website, with an updated effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions or concerns about this Privacy Policy or our HIPAA compliance, please contact us at:

Image District Face and Body
5555 West Loop S #628, Bellaire, TX 77401
83-694-4455
imagedistrictfaceandbody@gmail.com